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Data protection

General section

Careful handling of your personal data is a top priority at Data Institute. When collecting, processing and using, we comply with the legal provisions of the European General Data Protection Regulation (GDPR).

This privacy policy applies to all digital offerings (e.g. websites, apps, others) of The Data Institute GmbH, hereinafter referred to as Data Institute.

You can find out more about how we handle your personal data below:

Information about the collection of personal data

(1) In accordance with Regulation (EU) 2016/679 (General Data Protection Regulation “GDPR”), we will inform you below about the collection of personal data when using our digital offerings. Personal data is any data that relates to you personally, such as name, address, e-mail addresses, user behavior.

(2) The person responsible in accordance with Article 4 (7) GDPR is

The Data Institute GmbH
Schillerstrasse 45a
16552 Schildow
email: kontakt@datainstitute.io

(3) All personal data is generally collected from you.

(4) When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, possibly your name and telephone number) will be stored by us. We delete the data arising in this context after storage is no longer necessary, or restrict processing if there are legal storage obligations.

(5) For individual functions of our offer, we use contracted service providers, hosting service providers or advertising agencies. If we would like to use your data for advertising purposes, we will inform you in detail about the respective processes below. In doing so, we also state the defined criteria for the storage period.

(6) Encryption

Some Data Institute offerings require your personal data for various business transactions. To prevent them from falling into the wrong hands, we encrypt them using the SSL method (secure socket layer process). This is currently the most common data transfer method on the Internet.

By using the SSL process, your data is distorted in such a way that a third party cannot reconstruct it before it is transferred to the server of the offers. As part of this encryption process, it is also ensured that your data is sent exclusively to our server. When your data arrives on our server, it is finally checked for completeness and immutability.

If you use Internet Explorer as your browser, you can recognize an encrypted data transfer by the yellow lock icon in the bottom bar of your browser. Should you contact Data Institute's offers by e-mail, we would like to point out that the confidentiality of the information provided is not guaranteed. The content of the emails may be viewed by third parties. We therefore recommend that you send us confidential information in encrypted form or by post.

Your rights

(1) You have the following rights vis-à-vis us and our companies with regard to personal data concerning you:

• right to information,

• right to correction or deletion,

• the right to restrict processing,

• the right to object to processing,

• the right to data portability,

• Right of withdrawal

(2) You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

(3) On request, we will inform you whether and if so which personal data we have stored about you. If we have stored incorrect information about you, we will correct it as soon as you let us know.

Further features and offers The Data Institute GmbH

(1) In addition to the purely informational use of our offers, we offer various services that you can use if you are interested. To do this, you must usually provide further personal data, which we use to provide the respective service and to which the above-mentioned principles of data processing apply.

(2) In some cases, we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly checked.

(3) We may also share your personal data with third parties if we offer participation in promotions, competitions, contracts or similar services together with partners. You will receive more detailed information about this when you provide your personal data or in the description of the offer below.

(4) Insofar as our service providers or partners are based in a state outside the European Economic Area (EEA), we will inform you of the consequences of this fact in the description of the offer.

Objection or revocation against the processing of your data

(1) If you have given your consent to process your data, you can withdraw this consent at any time. Such a withdrawal affects the lawfulness of processing your personal data after you have expressed it to us.

(2) Insofar as we base the processing of your personal data on the balancing of interests, you can object to the processing. In particular, this is the case if processing is not necessary to fulfill a contract with you. If you exercise such an objection, please explain the reasons why we should not process your personal data as we have done. In the event of your objection, we will review the situation and delete existing data or show you our compelling legitimate reasons for continuing processing.

Special part

Collection of personal data when using our offers for informational purposes

(1) If you only use the digital offerings for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect your IP address as personal data, which your browser transmits to our server. The legal basis is Art. 6 (1) (f) GDPR. If you would like to view our offers, we also collect technical data that is necessary to present the offer. These may vary — depending on the browser. For more information, please contact the respective browser provider.

(2) In addition to the data mentioned above, cookies are stored on your device when you use our offers. Cookies are small text files that are stored on your hard drive and through which certain information flows to the location that sets the cookie. Cookies cannot run programs or transfer viruses to your device. They serve to make the website more user-friendly and effective overall.

(3) Use of cookies:

a) Data Institute's digital offerings use the following types of cookies, the scope and functionality of which are explained below:

• Transient cookies (see b)

• Persistent cookies (see c).

• Third party cookies (see d)

• Flash cookies (see f)

b) Transient cookies are automatically deleted when you close the browser. In particular, this includes session cookies. These store a so-called session ID, which can be used to assign various requests from your browser to the joint session. This allows your device to be recognized when you return to our digital offerings. Session cookies are deleted when you log out or close your browser.

c) Persistent cookies are automatically deleted after a specified period of time, which may differ depending on the cookie. You can delete cookies at any time in your browser's security settings.

d) You can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies. We would like to point out that as a result, you may not be able to use all functions of our offers.

e) We use cookies to be able to identify you for subsequent visits if you have an account with us. Otherwise, you would have to log in again for each visit.

f) The Flash cookies used are not collected by your browser, but by your Flash plug-in. We also use HTML5 storage objects, which are stored on your device. These objects store the required data regardless of the browser you use and do not have an automatic expiration date. If you do not want Flash cookies to be processed, you must install an appropriate add-on. You can prevent the use of HTML5 storage objects by using private mode in your browser. We also recommend that you manually delete your cookies and browsing history on a regular basis.

g) In the following section, you can find out which providers integrate cookies on our digital offering on our behalf.

If you do not wish to use cookies or would like to delete existing cookies, you can switch off and remove them via your Internet browser. The following links will help you delete cookies for the most popular browsers:

• Internet Explorer

• Mozilla Firefox

• Safari

• Chrome

contact

contact form

If you send us inquiries via the contact form, we will store your details from the enquiry form, including the contact details you provided there, for the purpose of processing the enquiry and in case of follow-up questions. We will not share this data without your consent.

This data is processed on the basis of Article 6 (1) (b) GDPR, provided that your request is related to the fulfilment of a contract or is necessary to carry out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 para. 1 lit. f DSGVO) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be withdrawn at any time. The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after your request has been processed). Mandatory legal provisions — in particular retention periods — remain unaffected.

Request by e-mail, telephone or fax

If you contact us by email, telephone or fax, your request, including all resulting personal data (name, request), will be stored and processed by us for the purpose of processing your request. We will not share this data without your consent.

This data is processed on the basis of Article 6 (1) (b) GDPR, provided that your request is related to the fulfilment of a contract or is necessary to carry out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 para. 1 lit. f DSGVO) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be withdrawn at any time.

The data you send us via contact requests will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after your request has been processed). Mandatory legal provisions — in particular statutory retention periods — remain unaffected.

Communication via WhatsApp

To communicate with our customers and other third parties, we use, among other things, the WhatsApp instant messaging service. The provider is WhatsApp Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. Communication is carried out using end-to-end encryption (peer-to-peer), which prevents WhatsApp or other third parties from gaining access to the communication content. However, WhatsApp has access to metadata that is created during the communication process (e.g. sender, recipient, and time). We would also like to point out that WhatsApp, according to its own statement, shares personal data of its users with its parent company Meta based in the USA.

Further details on data processing can be found in WhatsApp's privacy policy at: https://www.whatsapp.com/legal/#privacy-policy The use of WhatsApp is based on our legitimate interest in communicating with customers, prospects and other business and contractual partners as quickly and effectively as possible (Art. 6 para. 1 lit. f GDPR). If a corresponding consent has been requested, data processing is carried out exclusively on the basis of consent; this can be withdrawn at any time with effect for the future.

The communication content exchanged between and on WhatsApp will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after your request has been processed). Mandatory legal provisions — in particular retention periods — remain unaffected. We have set up our WhatsApp accounts so that there is no automatic data reconciliation with the address book on the smartphones in use. We have concluded a corresponding contract with the provider mentioned above.

Google Forms

We have integrated Google Forms on this website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter Google). Google Forms allows us to create online forms to record messages, inquiries and other inputs from our website visitors in a structured way. All entries you make are processed on Google's servers. Google Forms stores a cookie in your browser that contains a unique ID (NID cookie). This cookie stores various information, such as your language preferences. The use of Google Forms is based on our legitimate interest in identifying your request in the most user-friendly way possible (Art. 6 para. 1 lit. f GDPR). If a corresponding consent has been requested, processing is carried out exclusively on the basis of Article 6 (1) (A) GDPR and Section 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be withdrawn at any time. The data you enter in the form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after your request has been processed). Mandatory legal provisions — in particular retention periods — remain unaffected. For more information, see Google's privacy policy at https://policies.google.com/.

We have concluded a corresponding contract with the provider mentioned above.

Hubspot CRM

We use Hubspot CRM on this website. The provider is Hubspot Inc. 25 Street, Cambridge, MA 02141USA (hereinafter Hubspot CRM) .Hubspot CRM enables us, among other things, to manage existing and potential customers as well as customer contacts. With the help of Hubspot CRM, we are able to capture, sort and analyze customer interactions via email, social media, or telephone across various channels. The personal data collected in this way can be evaluated and used for communication with the potential customer or for marketing measures (e.g. newsletter mailings). With Hubspot CRM, we are also able to record and analyze the user behavior of our contacts on our website. Hubspot CRM is used on the basis of Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in customer management and customer communication as efficiently as possible. If a corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be withdrawn at any time. For details, see Hubspot's privacy policy: https://legal.hubspot.com/de/privacy-policy. Data transmission to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.hubspot.de/data-privacy/privacy-shield.

hosting

We host the content of our website with the following provider:

Webflow

The provider is Webflow, Inc., 398 11th Street, 2nd Floor, San Francisco, CA 94103, USA (hereinafter Webflow). When you visit our website, Webflow collects various log files, including your IP addresses.

Webflow is a tool for building and hosting websites. Webflow stores cookies or other recognition technologies that are necessary to display the page, to provide certain website functions and to ensure security (necessary cookies).

For details, see Webflow's privacy policy: https://webflow.com/legal/eu-privacy-policy.

Webflow is used on the basis of Art. 6 para. 1 lit. f DSGVO. We have a legitimate interest in presenting our website as reliably as possible. If a corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be withdrawn at any time.

Data transmission to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://webflow.com/legal/eu-privacy-policy.